🌟 IT Security

Introduction 

As an Inclusion Coach, you will use digital tools, devices, and systems to support program delivery, communicate with participants and colleagues, and record essential program data. Protecting these systems and the information they contain is vital for the safety, privacy, and integrity of our participants, staff, and organisation. 

IT security is not just about technology — it’s about behaviour. Simple, consistent practices help prevent data breaches, protect personal information, and maintain trust with the communities we serve. 

Key IT Security Guidelines 

• Device Security 

• Always lock your laptop, tablet, or mobile device when not in use. 

• Use strong, unique passwords or passcodes. Avoid writing passwords down or sharing them. 

• Keep your devices updated with the latest security patches and software updates. 

• Access and Accounts 

• Only use your assigned accounts to access Sport4All systems. 

• Do not share login details with colleagues, participants, or family members. 

• Log out of systems when finished, especially on shared or public devices. 

• Email and Communication Security 

• Be cautious with emails from unknown senders — avoid clicking suspicious links or attachments. 

• Use your Sport4All email for official communications and program-related matters. 

• Report any suspicious emails or potential phishing attempts to your supervisor immediately. 

• Data Handling and Privacy 

• Access only the participant and program information you need to perform your role. 

• Store sensitive information securely, following Sport4All policies on digital and physical record-keeping. 

• When sharing information internally, ensure it is via authorised and secure channels. 

• Use of Personal Devices 

• Avoid storing participant data on personal devices unless explicitly authorised. 

• If using personal devices for work, ensure they are password-protected and follow the same IT security practices as corporate devices. 

• Reporting Issues 

• If you notice unusual activity, lost devices, or potential breaches, report immediately to your supervisor or the IT support team. 

• Prompt reporting helps reduce risk and ensures appropriate action can be taken. 

Key Takeaways 

• IT security protects participants, colleagues, and the integrity of Sport4All. 

• Simple actions like locking devices, using strong passwords, and reporting suspicious activity make a big difference. 

• Always follow Sport4All policies and ask for support if you are unsure.